AI for construction › Procurement
The problem
The windows take 14 weeks. Nobody ordered them, and the job waits.
Buyout lives in the PM's head and an old email thread. One missed order-by date means a crew standing around, a late finish, and a rush price that eats your profit.
The fix ↓
Find the real low bid, and order before it is late.
For construction companies with 3 to 50 staff. One tool for the whole buyout: level your sub bids and supplier quotes, add the long-lead items for your job, and see the real low, the order-by date and the budget for every package.
What your buyout looks like
| Package | Real low | Status |
|---|---|---|
| Structural steel | Not leveled yet | Late Order-by date passed 9 days ago |
| Windows | Bid B $91,400 | Order soon Order by Nov 18. Bid A looked lowest at $88,000, but left out $6,200 |
| Drywall and framing | Bought $204,500 | Bought $7,500 under budget |
Example lines. Yours uses your own packages, bids and dates.
Get a free buyout tool: the real low bid for each package, the long-lead items for your job, and the last day to order each one.
Get your AI employee to do this and moreGet a free buyout tool: the real low bid for each package, the long-lead items for your job, and the last day to order each one.
1. Add your packages and bids
Add the long-lead items for your job (optional)
Tap your project type to add the items that often take a long time to arrive. Untick or delete what is not on your job.
Your packages
One card for each sub trade or big material order. Open "Level the bids" to compare up to 3 sub bids or supplier quotes. Real price = the bid + the cost of anything it left out (scope gaps, freight, tax, hoisting, clean-up). You type what each bid left out; we never guess it.
Package 1
Level the bids (optional)
Bid 1
Bid 2
Bid 3
Package 2
Level the bids (optional)
Bid 1
Bid 2
Bid 3
2. Your result is ready. Where should we send it?
It shows right here the moment you tap the button. A copy goes to your email.
Here is your result.
Want this done on every job? Our AI Employee does this work for your team, and 100 more office jobs.
Book a free callTrusted by 85+ businesses across the GTA for 6+ years
Money saved. Hours back.
is how much it costs more to build in Toronto now than in 2020. Locked prices keep your profit safe.
a week is lost by each person on your team. Most of it goes to redo work and to chase info. You get that time back.
a week is spent by each person just to find drawings and files. The AI Employee finds them for you.
Each number comes from the study named on its card. Your own number is in your free result.
Free. No call needed.
Slide time forward. Watch the orders go late.
6 packages from an example 4 storey job. Drag the slider to move today forward week by week. Then let the AI Employee run the buyout.
Drag right to skip ahead, 1 week at a time.
An example with made-up job details. On a call we run it on your own estimate, bid packages and quotes.
Want your buyout list built, chased and leveled for you?
Let AI do the busy work. Your team stays in charge.
- It builds the buyout list from your estimate: every package, its budget and the date it is needed on site.
- It sends the bid packages to subs and suppliers, chases the prices and levels them line by line for your PM to pick.
- It writes the PO or subcontract and warns you 2 weeks before any order-by date.
Around this job, the same AI Employee also:
- Sends bid packages to subs and suppliers and chases the quotes.
- Levels quotes line by line and shows the real low.
- Writes POs and matches them to delivery slips and invoices.
- Books deliveries and sends the super tomorrow's gate board.
- Finds new bids that fit your work, every morning.
30 minutes. We show you this job done on your own work.
Drag the line. See your week without the buyout.
An example week. Your own hours come from the free tool at the top.
Beyond the buyout.
One AI Employee works across your whole company, from the first estimate to the last warranty call, plus the office work around it. Let AI do the busy work. Your team stays in charge.
- Email triage and replies
- Client and owner updates
- Follow-ups on quotes
- Invoices and payment chasing
- Meeting notes and action items
- New lead replies
- Website and marketing posts
- Booking site visits and calls
Works with the tools you already use.
Don't see yours? We connect it for you, built to order.
- 85+businesses served
- 6+ yearsacross the GTA
- 5 of 5stars on every review
Highly recommend the team at Veebar Tech! They’ve been a great partner for our web development, coding, and AI needs, taking the time to understand our business and recommend practical solutions. They explain technical concepts clearly, communicate well, and are easy to work with. A knowledgeable, professional, and reliable team—we’re glad to have their support.
Great company to work with, incredibly detail oriented and easy to work with. We really appreciated how they focused on solving the problem, not just appeasing customer desires. The work was returned ahead of schedule with capabilities on par and beyond what we were expecting. …
From free call to live, in 4 steps
30 minutes. We show you this job done on your own work. You keep the free tool either way.
Built around your company, your templates and your tools. Your team does not learn new software.
Ready in 4 to 14 days for most companies. You get the date in writing first.
Not happy in 30 days? You get a full refund.
Free call. No pressure. You keep the tool either way.
Short answers.
What is buyout in construction?
Buyout is buying every part of the job after you win it. That means each subcontract and each big material order, at a price and a date.
When should buyout start after the contract is signed?
Right away. Start with the long-lead packages and the trades needed first on site, then work down the schedule.
What are buyout savings, and who keeps them?
Buyout savings are the estimate's budget for a package minus what you signed for. On a lump sum job the contractor usually keeps them. On cost-plus or GMP jobs the contract often shares them with the owner, so read yours.
What are the most common buyout mistakes?
Signing a sub whose scope does not match the bid, missing items that fall between two trades, and ordering long-lead items too late. A scope check before you sign helps catch them.
How do you track buyout on a project?
Keep one list of every package with its budget, the date it is needed on site, the lead time and its stage. Our free tool does this and flags what is late.
What is bid leveling?
Putting every sub bid or supplier quote on the same scope, then adding the cost of what each one left out, like a missing scope item, freight or tax. The lowest number is not always the real low.
Which items have long lead times?
Often electrical gear, generators, rooftop units, elevators, structural steel, windows and custom millwork. The tool lists them by project type. The lead time itself always comes from your supplier.
Can AI help with construction buyout?
Yes, with the busy work. Our AI Employee builds the list from your estimate, chases quotes, writes the POs and warns you before a date passes. Your PM still picks the subs.
Still have a question? Ask it on a free call.
Get it free. Then see it done for you.
Want your buyout list built, chased and leveled for you? Book a free call. We show you how.