AI for construction › Project Operations
The problem
Your day on site ends. Then the paperwork starts at the kitchen table.
Invoices, timesheets, owner texts and sub messages pile up every night. Miss one line and you pay for material you never got, or build a change nobody priced.
The fix ↓
Get your paperwork hours back.
For construction companies with 3 to 50 staff. Answer 8 quick questions. See your hours a week and a year, and the 3 jobs to take off the desk first.
What your score looks like
About 27 hours a week on paperwork. About 1,296 hours a year.
Your top 3 fixes
- Daily site reports and photo logs6 to 10 h a week. Free fix: Have the super send a 2 minute voice note and 5 photos before leaving site. Phone dictation turns the voice into text. Paste it into one report form.
- RFIs, submittals and chasing answers6 to 10 h a week. Free fix: Keep one shared RFI log with a reply-by date on each line. Every Monday, chase anything past its date.
- Progress billing, invoices and holdback3 to 5 h a week. Free fix: Bill from one schedule of values sheet. Update the percent done each month and let the sheet work out the invoice and the 10% holdback.
Example result. Yours uses your own answers.
Get a free office work score: the hours your team spends on desk work, and the 3 jobs to hand off first.
Get your AI employee to do this and moreGet a free office work score: the hours your team spends on desk work, and the 3 jobs to hand off first.
1. Your office week
Hours a week (hrs/wk) your whole team spends on each job. A best guess is fine.
1. Daily site reports and photo logs (hrs/wk)
2. RFIs, submittals and chasing answers (hrs/wk)
3. Progress billing, invoices and holdback (hrs/wk)
4. Getting prices from suppliers and subs (hrs/wk)
5. Booking crews, deliveries and inspections (hrs/wk)
6. Change orders and extras (hrs/wk)
7. Owner updates, meeting notes and follow-ups (hrs/wk)
8. Looking for files: drawings, emails, old jobs (hrs/wk)
Leave it blank to see hours only.
2. Your result is ready. Where should we send it?
It shows right here the moment you tap the button. A copy goes to your email.
Here is your result.
Want this done on every job? Our AI Employee does this work for your team, and 100 more office jobs.
Book a free callTrusted by 85+ businesses across the GTA for 6+ years
Hours back. Money saved. Less rework.
a week is lost by each person on your team. Most of it goes to redo work and to chase info. You get that time back.
is what one RFI costs to answer. A typical job has 796 of them. Fewer and faster RFIs save that money.
of redo work starts with bad notes or wrong info. Clear records stop it before it starts.
Each number comes from the study named on its card. Your own number is in your free result.
Free. No call needed.
Match one invoice. Hand off the rest.
Check each line of this supplier invoice against the signed delivery slip, the way your office does. Then hand the rest of the week's pile to the AI Employee.
Tap Check on each line. You look at the slip, count, and compare.
An example with made-up job details. On a call we run it on your own office email, invoices and texts.
Want the first pass on your office paperwork done before you get in?
Let AI do the busy work. Your team stays in charge.
- It reads your email, site notes and photos, the way your team does now.
- It does the first pass on the paperwork: reports, logs, invoices, follow-ups.
- Your team checks it and sends it. They get the hours back for the job itself.
Around this job, the same AI Employee also:
- Writes the daily report from site notes and photos.
- Logs RFIs and chases late answers.
- Sends the owner a weekly job report.
- Takes meeting notes and follows up on tasks.
- Finds new bids that fit your work, every morning.
30 minutes. We show you this job done on your own work.
Drag the line. See your week without the office paperwork.
An example week. Your own hours come from the free tool at the top.
Beyond office paperwork.
One AI Employee works across your whole company, from the first estimate to the last warranty call, plus the office work around it. Let AI do the busy work. Your team stays in charge.
- Email triage and replies
- Client and owner updates
- Follow-ups on quotes
- Invoices and payment chasing
- Meeting notes and action items
- New lead replies
- Website and marketing posts
- Booking site visits and calls
Works with the tools you already use.
Don't see yours? We connect it for you, built to order.
- 85+businesses served
- 6+ yearsacross the GTA
- 5 of 5stars on every review
Highly recommend the team at Veebar Tech! They’ve been a great partner for our web development, coding, and AI needs, taking the time to understand our business and recommend practical solutions. They explain technical concepts clearly, communicate well, and are easy to work with. A knowledgeable, professional, and reliable team—we’re glad to have their support.
Great company to work with, incredibly detail oriented and easy to work with. We really appreciated how they focused on solving the problem, not just appeasing customer desires. The work was returned ahead of schedule with capabilities on par and beyond what we were expecting. …
From free call to live, in 4 steps
30 minutes. We show you this job done on your own work. You keep the free tool either way.
Built around your company, your templates and your tools. Your team does not learn new software.
Ready in 4 to 14 days for most companies. You get the date in writing first.
Not happy in 30 days? You get a full refund.
Free call. No pressure. You keep the tool either way.
Short answers.
How many hours a week do contractors spend on paperwork?
It depends on the company, and most owners guess low. The only way to know is to track it. The score above works it out from your own answers, and the Excel time log tracks one real week.
Why do project managers spend so much time on paperwork?
Every job makes reports, logs, change orders, invoices and emails. Most of it is typed by hand, and the same facts get copied into many places.
How do I work out what paperwork costs my company?
Multiply the hours by the hourly cost of the people who do it. Use pay plus benefits. Then multiply one week by the weeks you work in a year.
What office work should a construction company hand off first?
Start with the job that takes the most hours and repeats every week. For many contractors that is daily reports, invoices, sub paperwork or chasing quotes.
What software do small contractors use for paperwork?
Most use a mix of accounting software, spreadsheets, email and sometimes a construction app such as Procore or Buildertrend. The software holds the paperwork, but someone still has to fill it in.
Can AI do construction office paperwork?
Yes, the first pass. Our AI Employee does the first pass, and your team checks it and sends it. They get their hours back for the job itself.
Still have a question? Ask it on a free call.
Get it free. Then see it done for you.
Want the first pass on your office paperwork done before you get in? Book a free call. We show you how.