AI for construction › Handover & Facilities
The problem
The owner wants an asset list, and it is buried in a stack of O&M manuals.
Someone flips page by page to find each make, model and serial. It takes days, and the holdback waits.
The fix ↓
Send one manual. Get the asset register back.
For construction companies with 3 to 50 staff. Pick the systems in your building to see what to list. Then send one O&M manual or submittal. We fill in the rows: make, model, serial, warranty.
What your asset register looks like
| ID | Type | Make | Model | Serial |
|---|---|---|---|---|
| RTU-1 | Rooftop unit | Carrier | 48FC-D07 | 4718G20431 |
| WH-1 | Water heater | A.O. Smith | BTH-120 | 2318M004221 |
| BF-1 | Backflow preventer | Watts | LF909 | AJ88213 |
Plus location, size, install date, warranty start and end, and who to call.
Example rows. Yours come from your own manual.
Get a free list of the gear in one manual. Each item gets its make, model, serial and warranty.
Get your AI employee to do this and moreGet a free list of the gear in one manual. Each item gets its make, model, serial and warranty.
1. Pick the systems in the building
Pick every system in the building. Your result lists what to collect for each one. Or go straight to Next and send your manual.
2. Your result is ready. Where should we send it?
Younes, our founder, checks your sample. It reaches you in 1 business day.
Here is your result.
Want this done on every job? Our AI Employee does this work for your team, and 100 more office jobs.
Book a free callTrusted by 85+ businesses across the GTA for 6+ years
Hours back. Less rework.
a week is spent by each person just to find drawings and files. The AI Employee finds them for you.
a week is lost by each person on your team. Most of it goes to redo work and to chase info. You get that time back.
of redo work starts with bad notes or wrong info. Clear records stop it before it starts.
Each number comes from the study named on its card. Your own number is in your free result.
Free. No call needed.
Flip the manual. Find the data.
This is one O&M manual from an example job. Flip the pages to find the make, model, serial and warranty for the register. Then let the AI Employee read the rest.
O&M manual · Rooftop unit RTU-2 · page 1 of 7
Asset register row
0 of 6 found. Keep flipping.
| ID | Type | Model | Serial | Warranty to |
|---|
12 rows filled, each with the page it came from. One gap flagged: no compressor warranty letter for RTU-2. Your PM checks the rows and sends the owner the Excel.
An example with made-up job details. On a call we run it on your own submittals, O&M manuals and nameplate photos.
Want the full asset register built from your submittals on every job?
Let AI do the busy work. Your team stays in charge.
- It reads the submittals, O&M manuals and nameplate photos.
- It fills one register row per unit: make, model, serial, size, warranty.
- Your PM checks the rows and sends the owner the register as Excel.
Around this job, the same AI Employee also:
- Names each file and puts it in the right job folder.
- Keeps the as-built log, the asset list and the warranty list up to date.
- Logs service calls and sends the right trade.
- Tells you and the owner what is due, and when.
- Finds new bids for you, every morning.
30 minutes. We show you this job done on your own work.
Beyond asset lists.
One AI Employee works across your whole company, from the first estimate to the last warranty call, plus the office work around it. Let AI do the busy work. Your team stays in charge.
- Email triage and replies
- Client and owner updates
- Follow-ups on quotes
- Invoices and payment chasing
- Meeting notes and action items
- New lead replies
- Website and marketing posts
- Booking site visits and calls
Works with the tools you already use.
Don't see yours? We connect it for you, built to order.
- 85+businesses served
- 6+ yearsacross the GTA
- 5 of 5stars on every review
Highly recommend the team at Veebar Tech! They’ve been a great partner for our web development, coding, and AI needs, taking the time to understand our business and recommend practical solutions. They explain technical concepts clearly, communicate well, and are easy to work with. A knowledgeable, professional, and reliable team—we’re glad to have their support.
Great company to work with, incredibly detail oriented and easy to work with. We really appreciated how they focused on solving the problem, not just appeasing customer desires. The work was returned ahead of schedule with capabilities on par and beyond what we were expecting. …
From free call to live, in 4 steps
30 minutes. We show you this job done on your own work. You keep the free tool either way.
Built around your company, your templates and your tools. Your team does not learn new software.
Ready in 4 to 14 days for most companies. You get the date in writing first.
Not happy in 30 days? You get a full refund.
Free call. No pressure. You keep the tool either way.
Short answers.
What is an asset register in construction?
A list of all the gear in the building. One row each, with make, model, serial and warranty.
What information goes in an asset register?
At least the item, where it is, make, model and serial number. Add the install date and the date the warranty ends. Some owners also ask for who to call for service and for spare parts.
Who prepares the asset register at handover?
Often the GC. It is built from the trade submittals and O&M manuals. Check your spec for the form the owner wants.
What is the difference between an O&M manual and an asset register?
The O&M manual tells you how to run and service each item. The asset register is one short list of each item. It helps the owner find things fast.
Is my O&M manual kept private?
Yes. It is stored on our own server. Only our team can open it, and we never share it.
Can AI pull equipment data from O&M manuals?
Yes. Our AI Employee reads each submittal and manual on a job. It builds the full list for your PM to check. For this free sample, Younes, our founder, checks it. You get it in 1 business day.
Still have a question? Ask it on a free call.
Get it free. Then see it done for you.
Want the full asset register built from your submittals on every job? Book a free call. We show you how.