AI for construction › Project Operations
The problem
A policy lapses or a filing slips, and nobody notices until it is too late.
Insurance, WSIB, HST, payroll and the annual return all have their own dates. Miss one and you cannot start a job or pay a sub. You pay a fine, or the company can be shut down.
The fix ↓
Every renewal and filing, on your calendar.
For construction companies with 3 to 50 staff, in Canada and the US. Tick what you have and type your dates. Get one list, then add it to your calendar. You get a reminder 14 days and 3 days before each one.
What you get
14 dates in one list. 1 ran out, 2 due in 30 days.
- Ran out 12 days agoWSIB clearance, Northside DrywallGet a new one before the next payment.
- In 9 daysGeneral liability insuranceNo quote from the broker yet.
- In 21 daysHST return and payment (quarterly)1 month after the quarter ends.
- In 64 daysOntario annual returnDue 6 months after year-end.
- In 140 daysWorking at heights, 2 workersBook the refresher 2 months before.
Then one tap adds every date to your calendar, with reminders 14 and 3 days before.
Example list. Yours uses your own dates.
Get a free list of all your dates, on your calendar with reminders.
Get your AI employee to do this and moreGet a free list of all your dates, on your calendar with reminders.
1. What your company has
Tick what your company has. Type the dates from your own papers. We never guess a date that is yours.
Used for HST, T2 and the annual return. Many companies use Dec 31.
Insurance
Workers and subs
Tax and payroll
The date is set by the rule. Nothing to type.
The date is set by the rule. Nothing to type.
The date is set by the rule. Nothing to type.
The date is set by the rule. Nothing to type.
The date is set by the rule. Nothing to type.
The date is set by the rule. Nothing to type.
Corporation
The date is set by the rule. Nothing to type.
Permits and site
2. Your result is ready. Where should we send it?
It shows right here the moment you tap the button. A copy goes to your email.
Here is your result.
Want this done on every job? Our AI Employee does this work for your team, and 100 more office jobs.
Book a free callTrusted by 85+ businesses across the GTA for 6+ years
Hours back. Money saved. Less rework.
a week is lost by each person on your team. Most of it goes to redo work and to chase info. You get that time back.
is what one RFI costs to answer. A typical job has 796 of them. Fewer and faster RFIs save that money.
of redo work starts with bad notes or wrong info. Clear records stop it before it starts.
Each number comes from the study named on its card. Your own number is in your free result.
Free. No call needed.
Play a year. Watch what runs out.
Made-up company and dates. Drag the day through the year, or press Play. First with the dates in a drawer, then with the AI Employee keeping them.
An example with made-up job details. On a call we run it on your own insurance policies, WSIB, CRA and permit mail.
Want each renewal and filing tracked, and the papers asked for early?
Let AI do the busy work. Your team stays in charge.
- It reads your policies, papers and mail as they come in.
- It keeps each date in one calendar. It asks for the papers early.
- It reminds the right person before anything lapses. Your team signs and files.
Around this job, the same AI Employee also:
- Writes the daily report from site notes and photos.
- Logs RFIs and chases late answers.
- Sends the owner a weekly job report.
- Takes meeting notes and follows up on tasks.
- Finds new bids that fit your work, every morning.
30 minutes. We show you this job done on your own work.
Drag the line. See your week without the renewals and filings.
An example week. Your own hours come from the free tool at the top.
Beyond renewals and filings.
One AI Employee works across your whole company, from the first estimate to the last warranty call, plus the office work around it. Let AI do the busy work. Your team stays in charge.
- Email triage and replies
- Client and owner updates
- Follow-ups on quotes
- Invoices and payment chasing
- Meeting notes and action items
- New lead replies
- Website and marketing posts
- Booking site visits and calls
Works with the tools you already use.
Don't see yours? We connect it for you, built to order.
- 85+businesses served
- 6+ yearsacross the GTA
- 5 of 5stars on every review
Highly recommend the team at Veebar Tech! They’ve been a great partner for our web development, coding, and AI needs, taking the time to understand our business and recommend practical solutions. They explain technical concepts clearly, communicate well, and are easy to work with. A knowledgeable, professional, and reliable team—we’re glad to have their support.
Great company to work with, incredibly detail oriented and easy to work with. We really appreciated how they focused on solving the problem, not just appeasing customer desires. The work was returned ahead of schedule with capabilities on par and beyond what we were expecting. …
From free call to live, in 4 steps
30 minutes. We show you this job done on your own work. You keep the free tool either way.
Built around your company, your templates and your tools. Your team does not learn new software.
Ready in 4 to 14 days for most companies. You get the date in writing first.
Not happy in 30 days? You get a full refund.
Free call. No pressure. You keep the tool either way.
Short answers.
What filings does a construction company in Ontario have to keep up with?
Most have insurance to renew and WSIB to report. They have HST, payroll, T4s and the T2. They have an annual return to file. Many also have permits, plates and training cards that run out.
How long is a WSIB clearance certificate good for?
Up to 90 days, says WSIB. Get a new one for each sub before you pay them.
When is the Ontario annual return due?
Every year, within 6 months of your year-end. You file it online. Ontario does not send a reminder, so it is easy to miss.
What happens if a corporation does not file its annual return?
The company can be shut down. Corporations Canada says filing it avoids that risk. Ontario also cancels companies that miss filings. Getting it back takes time and fees.
When are HST returns due?
Monthly and quarterly filers have 1 month after the period ends. Annual filers have 3 months after the year-end. Some self-employed people have other dates.
How long is working at heights training valid in Ontario?
3 years. Then each worker needs a refresher course.
Does this work for US construction companies?
Yes. Pick United States. You get the Form 941 and W-2 dates, plus your insurance, sub papers and permits. State dates change by state, so you type those in.
Can AI keep track of insurance and compliance dates?
Yes, the busy work. Our AI Employee reads your policies and mail. It keeps each date and asks for the papers early. Your team still signs and files.
Still have a question? Ask it on a free call.
Get it free. Then see it done for you.
Want each renewal and filing tracked, and the papers asked for early? Book a free call. We show you how.