AI for construction › Handover & Facilities
The problem
Files live in email, phones and five folders, so nobody finds the latest drawing.
The crew builds from an old revision, or someone spends 20 minutes hunting for a signed change. Rework and arguments follow.
The fix ↓
Find any job file in seconds.
For construction companies with 3 to 50 staff. Type your job number and name. Get 17 job folders as a ZIP. Get a file name rule with your own examples. See the habits to fix first.
What your job folders look like
- 2417 Oak St/
- 01 Contract and Admin
- 02 Estimate and Budget
- 03 Drawings
- 04 Specifications
- 05 Permits and Inspections
- 06 RFIs
- 07 Submittals and Shop Drawings
- ... 17 folders in all
File name rule, with examples for this job:
2417_DWG_A-201_R3_2026-10-31.pdf2417_RFI_RFI-014_2026-11-04.pdfExample job 2417 Oak St. Yours uses your own job number and name.
Get a free job folder set as a ZIP, and a file name rule with your own examples.
Get your AI employee to do this and moreGet a free job folder set as a ZIP, and a file name rule with your own examples.
1. Your job and your habits today
Then answer 8 quick questions about how your team saves files today.
1. Every job has one main folder, and everyone saves there.
2. Drawing and spec files show the revision in the file name.
3. Old revisions are kept apart from the current set.
4. RFIs and submittals have a numbered log.
5. Signed change orders are all in one folder.
6. Site photos are saved by job and date, not left on phones.
7. Warranties and manuals are collected during the job, not at the end.
8. A new person can find the latest drawing fast, without asking.
2. Your result is ready. Where should we send it?
It shows right here the moment you tap the button. A copy goes to your email.
Here is your result.
Want this done on every job? Our AI Employee does this work for your team, and 100 more office jobs.
Book a free callTrusted by 85+ businesses across the GTA for 6+ years
Hours back. Less rework.
a week is spent by each person just to find drawings and files. The AI Employee finds them for you.
a week is lost by each person on your team. Most of it goes to redo work and to chase info. You get that time back.
of redo work starts with bad notes or wrong info. Clear records stop it before it starts.
Each number comes from the study named on its card. Your own number is in your free result.
Free. No call needed.
Sort the pile into the job folders
These files came in today. Tap a file, then tap the folder it belongs in. Watch it get the right name. Then let the AI Employee sort the rest.
Came in today · job 2417 Oak St (example)
Tap a file to pick it up.
2417 Oak St /
Every file named and filed. The old M-301 moved to Superseded, and the site was told which sheet changed. Ask "latest M-301?" and you get the link.
An example with made-up job details. On a call we run it on your own files from your email and job chat.
Want every file named and filed for you, the moment it comes in?
Let AI do the busy work. Your team stays in charge.
- It reads every file that comes in by email, upload or WhatsApp.
- It names it with your rule and saves it in the right job folder. Old revisions go to Superseded.
- Your team asks it 'where is the latest A-201?' and gets the link.
Around this job, the same AI Employee also:
- Names each file and puts it in the right job folder.
- Keeps the as-built log, the asset list and the warranty list up to date.
- Logs service calls and sends the right trade.
- Tells you and the owner what is due, and when.
- Finds new bids for you, every morning.
30 minutes. We show you this job done on your own work.
Beyond filing documents.
One AI Employee works across your whole company, from the first estimate to the last warranty call, plus the office work around it. Let AI do the busy work. Your team stays in charge.
- Email triage and replies
- Client and owner updates
- Follow-ups on quotes
- Invoices and payment chasing
- Meeting notes and action items
- New lead replies
- Website and marketing posts
- Booking site visits and calls
Works with the tools you already use.
Don't see yours? We connect it for you, built to order.
- 85+businesses served
- 6+ yearsacross the GTA
- 5 of 5stars on every review
Highly recommend the team at Veebar Tech! They’ve been a great partner for our web development, coding, and AI needs, taking the time to understand our business and recommend practical solutions. They explain technical concepts clearly, communicate well, and are easy to work with. A knowledgeable, professional, and reliable team—we’re glad to have their support.
Great company to work with, incredibly detail oriented and easy to work with. We really appreciated how they focused on solving the problem, not just appeasing customer desires. The work was returned ahead of schedule with capabilities on par and beyond what we were expecting. …
From free call to live, in 4 steps
30 minutes. We show you this job done on your own work. You keep the free tool either way.
Built around your company, your templates and your tools. Your team does not learn new software.
Ready in 4 to 14 days for most companies. You get the date in writing first.
Not happy in 30 days? You get a full refund.
Free call. No pressure. You keep the tool either way.
Short answers.
How should a construction company organize project files?
Use one folder layout and one file name rule on every job. Everyone saves in the same place. Then anyone can find any file.
What is a good file naming convention for construction documents?
Start with the job number. Add the date as year, month, day. Then add a short, plain name. Files named 2026-10-31 sort by date on their own. Names like 31-10-26 do not.
Why put numbers in front of project folder names?
So the folders sort the same way on each PC and each drive. The folder you need is always in the same spot.
Should construction files live in Google Drive, SharePoint or Dropbox?
Any of them works if each job uses the same folders. These folders unzip into any drive or server. There is nothing to install.
How long should a contractor keep project records?
It depends on your contract, your tax rules and the time limits for claims where you work. Ask your lawyer or tax pro. Keep closed jobs in the same folder layout, so they are easy to find later.
Can AI file and find construction documents?
Yes. Our AI Employee names and files each document as it comes in. Ask it where a file is, and you get the link.
Still have a question? Ask it on a free call.
Get it free. Then see it done for you.
Want every file named and filed for you, the moment it comes in? Book a free call. We show you how.