AI for construction › Safety & Quality
The problem
The trade says it is fixed. Nobody looked, and the client finds it at handover.
Deficiency lists live on paper, in texts and in someone's head. Lines get marked done without a check, the client walks the unit, and the money they hold back waits until the list is closed.
The fix ↓
Close out deficiencies room by room.
For construction companies with 3 to 50 staff. A deficiency list with the room, the trade, a photo, the due date and the status. Start yours on this page, then download it. It makes a report your client can read.
What your client report looks like
4 items: 2 open, 1 fixed to check, 1 closed
| Room | Item | Trade | Status |
|---|---|---|---|
| Unit 204, kitchen | Cabinet door rubs, adjust hinge | Millwork | Open |
| Unit 204, bath | Grout missing behind the toilet | Tile | Fixed, to check |
| Unit 204, bedroom | Paint touch-up on the north wall | Paint | Open |
| Corridor 2 | Exit sign not lit | Electrical | Closed |
Example. Yours uses your own list.
Get a free deficiency list in Excel: room by room, with the trade, a photo, the due date and a report for your client.
Get your AI employee to do this and moreGet a free deficiency list in Excel: room by room, with the trade, a photo, the due date and a report for your client.
1. Start your list (optional)
Add a few items from your last walk. Or skip this and go to Next.
| Room | What is wrong | Trade | Priority |
|---|---|---|---|
2. Your result is ready. Where should we send it?
It shows right here the moment you tap the button. A copy goes to your email.
Here is your result.
Want this done on every job? Our AI Employee does this work for your team, and 100 more office jobs.
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Money saved. Less rework. Hours back.
of the cost of a job goes to redo work. On a $2M job, that is about $100,000 you can keep.
of redo work starts with bad notes or wrong info. Clear records stop it before it starts.
a week is lost by each person on your team. Most of it goes to redo work and to chase info. You get that time back.
Each number comes from the study named on its card. Your own number is in your free result.
Free. No call needed.
Check the trade's fixes. Close or send back.
The drywall crew texted that Unit 304 is done. Look at each before and after photo. Close the line, or send it back.
Northline Drywall · text, Oct 30
All 4 drywall items in Unit 304 are fixed. Can you close them out?
Unit 304, done by the AI Employee
- Text to Northline Drywall: the 2 open lines with photos, fix by Nov 6.
- Reminder set for Nov 5 if no new photos come in.
- Client report updated: Unit 304, 8 of 12 closed, 2 drywall, 2 electrical open.
Your deficiency list · Unit 304 drywall
An example with made-up job details. On a call we run it on your own walk photos, voice notes and your deficiency list.
Want your deficiency list written and chased for you?
Let AI do the busy work. Your team stays in charge.
- Your team walks the job and sends photos and voice notes.
- It writes each deficiency into the list: room, item, trade, due date, photo.
- It sends each trade its own list, chases the open ones, and sends the client the report.
Around this job, the same AI Employee also:
- Writes the daily site report from notes and photos.
- Keeps the deficiency list and chases each trade.
- Fills the hazard forms and files them by job.
- Tracks training and WSIB clearances, and flags what runs out soon.
- Finds new bids that fit your work, every morning.
30 minutes. We show you this job done on your own work.
Beyond deficiency tracking.
One AI Employee works across your whole company, from the first estimate to the last warranty call, plus the office work around it. Let AI do the busy work. Your team stays in charge.
- Email triage and replies
- Client and owner updates
- Follow-ups on quotes
- Invoices and payment chasing
- Meeting notes and action items
- New lead replies
- Website and marketing posts
- Booking site visits and calls
Works with the tools you already use.
Don't see yours? We connect it for you, built to order.
- 85+businesses served
- 6+ yearsacross the GTA
- 5 of 5stars on every review
Highly recommend the team at Veebar Tech! They’ve been a great partner for our web development, coding, and AI needs, taking the time to understand our business and recommend practical solutions. They explain technical concepts clearly, communicate well, and are easy to work with. A knowledgeable, professional, and reliable team—we’re glad to have their support.
Great company to work with, incredibly detail oriented and easy to work with. We really appreciated how they focused on solving the problem, not just appeasing customer desires. The work was returned ahead of schedule with capabilities on par and beyond what we were expecting. …
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30 minutes. We show you this job done on your own work. You keep the free tool either way.
Built around your company, your templates and your tools. Your team does not learn new software.
Ready in 4 to 14 days for most companies. You get the date in writing first.
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Short answers.
What is a deficiency list in construction?
A list of work that is not done right or not done yet. In the US it is often called a punch list. Each line says the room, what is wrong, which trade fixes it, and by when.
When is the deficiency list made?
Near the end of the job, on a walk with the owner or consultant. Many teams also keep a running list as each area is finished.
Who is responsible for fixing deficiencies?
The trade that did the work fixes it. The construction company tracks every item and makes sure it gets closed.
Can the owner hold back payment for deficiencies?
Often, yes. Most contracts let the owner hold back money for work that is unfinished or not right until it is fixed. How much depends on your contract and local law.
How do I close out deficiencies faster?
Give each trade only its own lines, with a photo and a due date, and check them every week. Close a line only after someone from your team sees the fix. Fixed is not closed.
Can AI make a deficiency list from site photos?
Yes. Our AI Employee writes the list from your walk photos and voice notes, sends each trade its lines, and chases them. Your team still checks each fix.
Still have a question? Ask it on a free call.
Get it free. Then see it done for you.
Want your deficiency list written and chased for you? Book a free call. We show you how.