AI for construction › Handover & Facilities
The problem
Owners get a box of manuals at handover, so nothing gets serviced until it breaks.
A missed filter or a skipped fire test turns into a fight over the warranty. Or a visit from the fire inspector. And the owner blames you.
The fix ↓
A 12-month maintenance calendar for your owner.
For construction companies with 3 to 50 staff. Pick the equipment and how many. Get a 12-month calendar that says who does each task. Save it as Excel, or add it to your own calendar.
What your maintenance calendar looks like
- Fire gear check
- Exit lights check
- Rooftop unit start-up (2)
- Roof walk, clear drains
- Fire gear check
- Exit lights check
- Backflow test (1)
- Irrigation start-up
Blue = a contractor does it. Black = the owner's own staff.
Example building. Yours uses your own equipment.
Get a free 12-month upkeep calendar. Each task gets a month and who does it.
Get your AI employee to do this and moreGet a free 12-month upkeep calendar. Each task gets a month and who does it.
1. Pick the equipment in the building
Tick the equipment in the building and type how many (#). The calendar runs 12 months from the handover month.
| Equipment | How many (#) | |
|---|---|---|
2. Your result is ready. Where should we send it?
It shows right here the moment you tap the button. A copy goes to your email.
Here is your result.
Want this done on every job? Our AI Employee does this work for your team, and 100 more office jobs.
Book a free callTrusted by 85+ businesses across the GTA for 6+ years
Hours back. Less rework.
a week is spent by each person just to find drawings and files. The AI Employee finds them for you.
a week is lost by each person on your team. Most of it goes to redo work and to chase info. You get that time back.
of redo work starts with bad notes or wrong info. Clear records stop it before it starts.
Each number comes from the study named on its card. Your own number is in your free result.
Free. No call needed.
Switch on the equipment. Watch the year fill.
Switch on the equipment in this example building. Each switch drops its tasks into the 12 months. Then let the AI Employee send the reminders.
Switch on some equipment.
Every task has a reminder, a person and a source. Fire items follow the Ontario Fire Code. The maker's manual decides the rest. You can offer the service yourself.
An example with made-up job details. On a call we run it on your own O&M manuals and service quotes.
Want the upkeep plan and reminders done for each owner?
Let AI do the busy work. Your team stays in charge.
- It reads the equipment list and each O&M manual.
- It builds the 12-month maintenance calendar for the owner.
- It sends the reminders, and books your service team if you offer service.
Around this job, the same AI Employee also:
- Names each file and puts it in the right job folder.
- Keeps the as-built log, the asset list and the warranty list up to date.
- Logs service calls and sends the right trade.
- Tells you and the owner what is due, and when.
- Finds new bids for you, every morning.
30 minutes. We show you this job done on your own work.
Beyond maintenance plans.
One AI Employee works across your whole company, from the first estimate to the last warranty call, plus the office work around it. Let AI do the busy work. Your team stays in charge.
- Email triage and replies
- Client and owner updates
- Follow-ups on quotes
- Invoices and payment chasing
- Meeting notes and action items
- New lead replies
- Website and marketing posts
- Booking site visits and calls
Works with the tools you already use.
Don't see yours? We connect it for you, built to order.
- 85+businesses served
- 6+ yearsacross the GTA
- 5 of 5stars on every review
Highly recommend the team at Veebar Tech! They’ve been a great partner for our web development, coding, and AI needs, taking the time to understand our business and recommend practical solutions. They explain technical concepts clearly, communicate well, and are easy to work with. A knowledgeable, professional, and reliable team—we’re glad to have their support.
Great company to work with, incredibly detail oriented and easy to work with. We really appreciated how they focused on solving the problem, not just appeasing customer desires. The work was returned ahead of schedule with capabilities on par and beyond what we were expecting. …
From free call to live, in 4 steps
30 minutes. We show you this job done on your own work. You keep the free tool either way.
Built around your company, your templates and your tools. Your team does not learn new software.
Ready in 4 to 14 days for most companies. You get the date in writing first.
Not happy in 30 days? You get a full refund.
Free call. No pressure. You keep the tool either way.
Short answers.
What should be on a building maintenance schedule?
List each piece of gear in the building. Add each task it needs. Note how often it is done and who does it. Start from the maker's manual for each item. It always wins.
How often should HVAC be serviced?
Most commercial systems get a service at least twice a year. Do it once before the hot months. Do it again before the cold months. Filters are often changed more often. The maker's manual sets the real time between visits.
What fire inspections does a building need?
Fire alarms, sprinklers, extinguishers and emergency lights. The law says you must test each one. This calendar follows the Ontario Fire Code. Other places have their own code. Check yours.
Who is responsible for maintenance after handover?
The owner. The builder still fixes warranty defects. Skip the upkeep and some maker warranties can be void. A clear plan helps the building last. It also shows the owner you still care.
Can I add a maintenance schedule to Google Calendar?
Yes. Download the file and open it. Each task goes into Outlook, Google or Apple. It comes back each time it is due.
Can AI build a preventive maintenance schedule?
Yes. Our AI Employee reads the manuals and builds the plan. It sends the reminders too. Your team checks it before the owner gets it.
Still have a question? Ask it on a free call.
Get it free. Then see it done for you.
Want the upkeep plan and reminders done for each owner? Book a free call. We show you how.